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Welcome to the Grant County Clerk’s Website! The County Clerk serves the Superior Court and the public as a result of having been elected by the citizens in Grant County to the position. The Washington State constitution established the County Clerk position to create a separation of powers between the keeper of the court records and the judiciary. Kimberly A. Allen is the current County Clerk elected in 2006 by the citizens of Grant County.

 

The Grant County Clerk is responsible for processing and managing all Superior Court records and financial transactions, including Juvenile Court and Civil Commitment matters. The office provides support staff for 3 Superior Court Judges and 1 Court Commissioner. The office is committed to all relevant laws, rules and policies relating to judicial and administrative procedures.


 

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Information:

Media Release from the Superior Court Clerk’s Office May 18, 2020

Kimberly Allen, Grant County Clerk, has the following information regarding limited access to the Clerk’s Office in response to the COVID-19 virus:

 

Effective Tuesday, March 24, 2020, the Clerk’s Office will be closed to the public in the morning only.  The Clerk’s Office will remain open to the public during regular hours each afternoon to accommodate new case filings, document filings, and emergency court hearings. 

 

Domestic Violence Court:  All parties involved in a Tuesday morning Domestic Violence hearing will be provided a copy of the court’s order immediately following their hearing in the courtroom (please wait in the courtroom to accept your copy).  If you appear via Webex or phone, please call the Clerk’s office to make arrangements to get your copies.

 

For all other matters:  The public is able to do most of their business with the Clerk’s office either via regular mail, online, or by phone and skip a trip to the courthouse.  Contact information for the Clerk’s office is listed below.

 

The Clerk’s office is happy to answer your questions by phone.  Please call us: 509-754-2011

 

General questions ext. 2800    

Court Facilitator/Domestic Violence Help ext. 2810

Accounting ext. 2838             

Financial Collector/LFO Help ext. 2839

Records/Exhibits ext. 2865    

Jury Duty ext. 4179 (Superior Court)

 

Mail payments or new filings to:

Grant County Clerk’s Office

PO. Box 37

Ephrata, WA  98823

 

Online:  www.grantcountywa.gov/clerk

 

Please help us minimize person-to-person contact in an effort to slow the spread of COVID-19 by following these new guidelines.  We are following directions from the Health District, CDC, orders given by the Supreme Court and orders from the Superior Court Judges.

 

Dockets/Hearings/Trials:  See details for Superior Court and its orders at the Grant County website or courts.wa.gov (under “Emergency Modifications to Operations and Court Closures” – scroll to Grant Superior Court and click on links to the Administrative Orders that have been entered).

 

Jury Duty:  Both Grant County District Court and Superior Court have postponed all jury trials until  July 6, 2020.  Jurors do not need to report until further notice.

 

The Court Facilitator in the Clerk’s Office will no longer be making face-to-face appointments until further notice.  To reach the facilitator, please call or e-mail Shea at 509-754-2011 ext. 2810 or [email protected].

 

Update on Passports: 

 

Renewals:  If you need to renew your passport, you can do that yourself online. Routine service may be delayed.  The form, instructions, and fees are all available at:  www.travel.state.gov/passport

 

Emergency (Life/Death Emergency):  If you have a life or death emergency and need to go to the Passport Services Office directly to obtain a passport, you must call 1-877-487-2778 to discuss your emergency and get guidance.

 

New Applications:  Unless you have immediate travel plans, we ask that you delay applying for a new passport.  For those who must travel and obtain a new passport, you will need to apply in person.  Forms and other information are available on the website listed above.  Routine service may be delayed.

 

Expedited Service: No expedited services will be available to customers applying after March 19 and routine service may be delayed.  Passport Services will honor expedited service for customers who applied before March 18 (passport should be delivered within 2-3 weeks of application). 

 

Updates:  Go to www.travel.state.gov for the latest information. 

 

Access to Judges:  Law enforcement and attorneys needing access to judges should make arrangements via the Court Administrator’s office by calling ahead first at 509-754-2011 ext. 4144 or ext. 4178.  You are encouraged to send ex parte orders via the mail (no fee at this time).  The courtesy phone inside the Clerk’s office is not available at this time.

 

Ex Parte Fees Temporarily Waived:  Parties are encouraged to mail in agreed orders for ex parte entry via the mail.  In order to encourage mailing of ex parte orders, the fee has been waived temporarily.  The ex parte fee is only waived for orders sent via the mail.

 

In keeping with suggested guidelines, the Clerk’s Office is closed to the public from 8:00 a.m. – 1:00 p.m.  We will continue opening to the public in the afternoons from 1:00-4:30 p.m. as usual for filing new cases, pleadings and accommodating court hearings.

 

Please follow posted directions, stand 6 feet away from anyone else, wash your hands, and avoid public areas unless it is absolutely necessary to do so.  The Health District is also recommending that you wear a mask when entering public areas - - such as the courthouse. 

 

Customers who are visibly ill may be asked to leave and connect with us in an alternative way or come back when you are well.  Documents coming in over the counter will be held for one day before processing to allow for any virus contamination to die. 

 

Please be patient as we serve you and stay well!

 

 

Laserfiche:

ClerkePass:

  • ClerkePass: Electronically certified copy requests/copy requests for Grant County Superior Court Cases can be made through the following link:

      

      

 Staff:

Grant County Clerk

Kimberly A. Allen

Chief Deputy Clerk

Cheryl Hill-Roberson

Lead Clerk

Shannon Collins

Lead Clerk Shelly Spencer

Court Facilitator

Shea Larkin

Financial Collector

Ulises Infante

Accounting Deputy

Shannon Falstad

Deputy Clerks: 

  • Claudia Mills

  • Randi Herrin

  • Renee G. Marthini

  • Brittney Jensen

  • Natalie Luttmer

  • Tammy Grant

  • Sarah Nelson

Records/Exhibit Clerk:

  • Holly Hintz

File Clerk:

  • Kari Johnson

Contact Information

Office Hours:

 

Monday through Friday 8:00 am to 12:00 pm and 1:00 pm to 4:30 pm.

Available by phone until 5:00 pm

 

Passports will be processed: Monday - Thursday 8:00 - 11:30 and 1:00 - 4:00.

 

Phone Number:

(509) 754-2011 or 1-800-572-0119 (only inside Washington State)

Extension 2801

 

Mailing Address:

Grant County Clerk
PO Box 37
Ephrata, WA 98823

 

Physical Address:

Grant County Clerk
Law & Justice Building 2nd Floor
Room 218
35 C ST NW
Ephrata, WA 98823

Legal Financial Obligations

Financial Collections Deputy:

Ulises Infante

509-754-2011 ext. 2839

[email protected]

 

Payments of Legal Financial Obligations for Grant County Superior Court cases can be made by mail, in person, or through our Point & Pay website. These payments are due by the 25th of each month. If you make a payment by credit card after the 25th day of the month, this payment may not be applied to the current month.

When sending a payment, please remember to include the Grant County Case number(s) with your payment.   Failure to do so may result in your payment being applied incorrectly.

 

The Grant County Clerk is responsible for accepting the Legal Financial Obligations ordered by the Grant County Superior Court. We are unable to accept payments for District Court cases.

   

PCredit Card Payments for Superior Court Legal Financial Obligations can be made through the following link: Point & Pay

 

The county clerk is authorized to collect unpaid legal financial obligations at any time the offender remains under the jurisdiction of the court for purposes of his or her Superior Court legal financial obligations under RCW 9.94A.760.

Court Facilitator Information

The Courthouse Facilitator assists pro se litigants (persons who are not represented by attorneys) in Domestic Relations Cases in selecting and reviewing forms.  Services are provided by appointment only.  You must have an appointment to see the court facilitator.

 

Court Facilitator Contact Information:

Shea Larkin

(to make an appointment)                                   

754-2011 ext. 2810

[email protected]

 

The Facilitator Can:

  • Help identify which mandatory family law forms are needed

  • Review forms you have prepared for completeness

  • Explain court procedures

  • Help a party schedule court hearings

  • Make referrals to other agencies

  • Calculate child support when provided with income for both parties

  • Assist both parties in an action

The Facilitator Cannot:

  • Give legal advice

  • Assist litigants who are represented by an attorney

  • Represent parties in court

  • Fill out forms for a party

  • Tell the party what to say in court

  • Provide assistance in other civil matters or in criminal matters

Court Calendar Information

Law & Justice Building 2nd Floor

 

Criminal Motions

Mondays 9:00 am

Tuesdays 9:00 am

Criminal Violations/Review Hearings

1st and 3rd Fridays 1:30 pm

Petition for Domestic Violence Hearings

Tuesdays 9:00 am

Civil Law & Motion Calendar

Fridays 9:00 am

Paternity Calendar

Thursdays 9:00 am

 

Domestic Calendars:

 

Cases with attorneys

Fridays 9:00 am

Pro Se Divorces (no attorneys)

Fridays 1:30 pm

Pro Se Motions (no attorneys)

Fridays 2:00 pm

 

Adoptions:

Fridays 11:00 am

   
 

 

Youth Services & Juvenile Detention Facility

 

Juvenile Offender & Truancy Hearings

Mondays 9:00 am

Juvenile Offender Trials

Wednesdays 9:00 am

Juvenile Dependency

Tuesdays 1:30 pm

   

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